How to Choose the Right Large Event Tents?

Large event tents are essential tools for any outdoor activities. Whether it is a grand wedding ceremony, a formal business gathering, or a trade show, it is easy to find that these shelters are used in various event venues. Choosing the right tent could make a lot of difference, but how are you gonna do this? 

Don't worry, here in this blog, we will help you find the piece that perfectly fits all your needs. This guide covers everything that you should know about big event tents, from defining what an event tent is to exploring popular types and some key factors that you should consider when choosing one.

Plus, we'll also provide expert advice on renting vs. buying and introduce you to a top-tier supplier in the industry.

What Are Large Event Tents?

What exactly are large event tents? Generally speaking, it must be able to offer a substantial space for a large-scale event to accommodate a significant number of guests. Unlike small tents, a large event tent should shelter at least 50 to 400 guests or more. 

Meanwhile, it is also known as a marquee tent or a temporary structure. It is famous for its versatility and flexibility to support multiple big outdoor events, including weddings, exhibitions, meetings, and parties. This protects people and assets beneath it from the harm of the sun, rain, and wind, so as to create a safe environment for the event and ensure everything will run smoothly.

Popular Types of Large Event Tents

These days, there is a wide selection of large event tents on the market. The tent appearance, sizes, as well as the scale of your event will have a direct influence on your final choice. So it is highly recommended that you choose a reliable supplier that could offer you various options from the very beginning.

At Sheltent, we have two big event tents that have gained great popularity among customers: the frame tent and the pole tent. 

Frame Tent

The frame tent is an ideal shelter for large wedding ceremonies, festival holidays, and lively fairs. It has a wide range of sizes to support events of almost all kinds. At Sheltent, the largest one is a 40x100 tent. It could offer a space of 3200 square feet, an extremely large area to accommodate up to 300 people.

If you want a larger size, you can also choose to customize one. Plus, due to the modular design, you can easily expand it. For instance, you can combine two 20x30 tents to create a 20x60ft or 30x40ft tent. This feature makes it a flexible choice for any event site.

Pole Tent

Unlike frame tents, the pole tent often has a towering roof and is equipped with central poles to offer strong support to the whole structure. Its elegant arc profile often boosts the overall atmosphere of the venue. Meanwhile, the spacious room under its cover ensures that it is an ideal choice for various large outdoor events and celebrations. 

But it is a little bit challenging to install it on hard ground due to its pole property. So they are more suitable for hosting grass weddings and beach parties.  

Factors to Consider When Choosing the Big Event Tents

Your choice of the big event tent may depend on different factors. Therefore, to make the right decision, consider the following important things carefully:

Tent Size

The tent size is surely a top factor to consider when you buy a big event tent. Since it is a large outdoor event, choosing a huge party tent to hold all the guests is crucial. This tent should provide a spacious area for each person to move and interact freely. 

And don't overlook additional equipment pieces. They may also take up several spaces for the necessary needs. You have to arrange the space to place these facilities, and at the same time, leave enough area for the aisles, dance floor, and stage.

You can nail down the tent size by assessing the number of your guests. Usually, this happens in two ways. You have to reserve a certain space for everyone in a standing and seated event, respectively. For example, if you are holding a standing event, you may need to leave 8 or 9 square feet for each person, while in a seated party, it's better to allocate 10-12 square feet per guest. 

Specifically, if you are going to invite 50 guests to celebrate your event, then you have to choose a tent that is capable of providing an area of 400-600 square feet, so the perfect tent size would be 20x20ft or 20x30ft.

As the event goes bigger, say, 100 people would be invited, then the space required would be increased to 800 to 1,200 square feet. So the tent sizes for 100 guests would be 20x40 ft, 20x50 ft, 20x60 ft, and 30x40 ft.

Event Types

Then you should pay attention to the type of your event. Features like the tent's appearance, function, and design must perfectly coordinate with the event theme to create a harmonious vibe. 

For example, if you are going to hold events on soft grounds and seek a tent with an aesthetic appeal, then it is highly suggested that you select pole tents, as they work well in creating a fantastic vibe.

Compared to pole tents, the frame tent is more versatile. It can be easily set up on various grounds, be it's a soft or concrete one. There are no central poles inside, so the frame tent can offer a larger interior room for you to plan the layout as you want without any restrictions. Thus, it nearly adapts to almost any outdoor event type, like business meetings, trade shows, weddings, and birthday celebrations.

Stability and Durability

Additionally, always invest in those stable and durable large event tents. The stability means that they can withstand harsh climate conditions, be it strong winds, pouring rain, or even strong sunlight. Durability ensures that your tent can be used for a longer time and greatly reduces the maintenance cost, as you don't need to replace the parts or the whole tent frequently.

It is wise to select those large event tents made of high-grade materials. A durable and stable tent is often composed of a durable aluminum alloy framework and a waterproof PVC cover. This endows the huge party tent with an extended service life and makes sure your event can be successfully held under any situation.

Customization

The customization service is another important criterion for a reliable large event tent. For brands, large-scale fairs are a good opportunity to promote brand awareness through tents. You can print logos, images, icons, and slogans on the tent to express your products and services. So it is vital to select a tent that allows you to add crystal-clear prints to it. 

As a tent supplier for nearly 10 years, Sheltent provides the best customizable solutions for large event tents. We can offer you any support in personalizing your tents in terms of size, color, shape, and materials. You can also consider customizing the accessories of the tent. More importantly, you are allowed to freely design the information you want to print, and our PVC cover will display everything with high resolution.

Ease of Installation

Normally, large outdoor events are temporary. They often last for only several days. If you have to frequently attend or host such activities, you'd better choose those tents that are easy to transport, assemble, and disassemble. The ease of installation will naturally cut down the costs (both labor and time) of moving from one venue to another.

Then those big prefabricated tents with a light framework would deliver exactly what you'll need. Such a prefabricated design makes sure that everything is premade in the factory.

After receiving your order, you just need to connect each unit together by following the instructions. This can be simply done by 2-3 people in a few hours. If you want to further simplify the process, choose Sheltent, and we will handle the setup on-site for you.

Budget

Your budget also plays an indispensable role in choosing the right big party tents. The key is never to overpay for it nor cut corners too much. Thus, try to select from those cost-effective suppliers. These large event tent manufacturers often have their own factories and don't involve any other third-party intermediaries. So they often provide excellent tents at an affordable price.

Moreover, remember that better tents often require more investment. If you wish to get a high-quality tent, then be generous. Sometimes the initial cost may be slightly higher, but it is worthwhile as this may cause you little subsequent expenses, such as maintenance and replacement.

How About a Large Event Tent Rental or Purchase?

It's hard to decide between renting a large event tent or purchasing one. Both have their highlights and drawbacks. The suggestion here is to figure out your specific needs first. You might have to think carefully:

• Do I need to customize the tent?
  
• How often do I usually attend or host large events?
  
• How much am I going to pay for it?
  
• Do I have storage space for a large tent when not in use?
  
• Might my needs change (e.g., different tent sizes or styles for different events)?
  
• Does renting include setup and takedown, or will I need to handle it myself?
  

Asking yourself these questions and finding the answer to them is a very good way to clarify what you want. By evaluating these key points, you'll be able to make a well-informed comparison between renting and buying.

Large Event Tent Rental

You need to pay less each time if you rent a tent. One big highlight of renting large tents for events is that you don't have to prepare storage space for the tent. And the tent rental company will be responsible for the installation, disassembly, and transportation. 

However, the large event tent rental doesn't allow you to enjoy any customization service, which means you'll be limited to standard designs and sizes. It may be more suitable for those who only need to participate in the activity a few times throughout the year.

Large Event Tent Purchase

If you buy large event tents, you can personalize tents as you want. Owning a tent is beneficial for frequently attending various events. Though you might need to pay a bit more at the beginning, purchasing a large event tent becomes more cost-effective over time than renting. 

After purchasing the tent, you need to keep it well in the storage space when it is not in use. But basically, purchasing is a better choice if you want custom branding or long-term cost savings.

Host a Huge Party and Event Tent with Sheltent

Selecting the ideal tent for your huge party won't be so complicated. At Sheltent, we take care of everything - from premium quality to excellent execution. We have been dedicated to manufacturing top-tier tents since our establishment in 2018. Over the past few years, Sheltent has been trusted by numerous prominent global brands, such as Adidas, Tesla, Toyota, Intel, Mazda, Mercedes-Benz, etc. 

You can always find the right tent type for your party from Sheltent, for example, frame tents, pole tents, dome tents, two-story tents, etc. We provide a wide range of regular sizes from 10x10ft to 40x120ft, and allow you to customize a unique size for your event. Plus, nearly all the tents are designed with modular parts that are premade in the factory, so they are easy to install and expand.

Finding large event tents involves many factors to consider, but Sheltent could streamline the process by giving you the best tent solutions and the most professional technical support. Reach out to us, and we'll make hosting a huge party the easiest thing ever!