10 Key Factors To Consider When Choosing Custom Event Tents
SHELTENT
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Have you been bothered by choosing the right tent for your events recently? It could really be a little bit challenging for that before you can find a perfect one, you need to consider many factors.
For example, you need to have a deep understanding of your events and choose between multiple tents by comparing their features. One suggestion here is to opt for custom event tents supplied by a well-known brand from the very beginning.
In this blog, we've covered the top 10 key factors you should consider to help you select the ideal tent for your event. More importantly, we'll introduce you an expert that has been dedicated to providing reliable tents for various event types - the Sheltent!
Keep reading, and you'll be amazed at how useful the following tips are and how this brand could help you in hosting a successful event.
1. Event Size
When choosing custom event tents, the first thing to do is determine the exact size of your event. Such information is crucial for deciding on the tent size and for better customizing the event tent. Here are some common tent sizes and the corresponding number of guests they can accommodate:
| Size of the Tent | Guest Capacity | Recommended Uses |
|---|---|---|
| 10x10 ft | 3 to 5 | Receptions, trade shows, parties, etc |
| 10x20 ft | 5 to 8 | Parties, weddings, camping, etc |
| 15x15 ft | 25 to 30 | Parties, fairs, weddings, etc |
| 20x30 ft | 80 to 90 | Parties, fairs, outdoor activities, etc |
| 20x40 ft | 80 to 200 | Parties, tradeshows, fairs, etc |
| 30x30 ft | 50 to 75 | Parties, trade expos, weddings, etc |
| 30x45 ft | up to 140 | Receptions, parties, trade expos, etc |
| 30x60 ft | up to 260 | Trade shows, weddings, etc. |
| 30x75 ft | up to 170 | Receptions, unique parties, etc |
| 30x90 ft | up to 340 | Large events, festivals, etc |
| 40x100 ft | up to 300 | Gala receptions, branded exhibitions, etc |
| 40x120 ft | up to 480 | Commercial and social occasions, etc |
| 40x40 ft | up to 230 | Commercial and social events, etc |
| 40x60 ft | up to 240 | Weddings, trade exhibits, etc |
| 40x80 ft | 260 to 180 | Commercial events and occasions, huge parties, etc |
These sizes are what most tent suppliers on the market can offer at present. However, it's worth noting that the sizes of those higher-quality tents can often be easily extended and expanded.
This is because they are normally designed with flexible modular components that allow for free assembly, enabling them to adapt to different spaces and occasions.
In addition, when considering the event size, apart from taking the number of people into account, you also need to consider the quantity and size of tables, chairs, stages, and other items you need to place.
All in all, you should calculate the event size with a comprehensive consideration and choose a tent that is slightly larger than your initial estimate.
2. Event Type
Event type is another important factor to consider if you tend to select custom event tents. People usually choose event tents for weddings, music festivals, commercial and social events, parties, etc.
If you are just holding a small party or camping with 3 to 5 friends, then custom event tents 10x10 are worth trying.
On the other hand, if you are holding a giant tradeshow that would attract about 300 buyers and sellers from different regions, then 40x100 event tents may be the best option.
If you are not so sure about how to choose the right tent according to the event type, you can turn to the tent suppliers and tell them the exact event type and get relevant customized services from them.
Moreover, many suppliers also offer online resources, such as detailed guides and virtual showrooms, which can further assist you in making an informed decision.
3. Types of Custom Event Tents
The functions of custom event tents can vary. Generally, there are three main tent types that are widely used for both outdoor and indoor activities: pole tents, Kedar tents, and frame tents. Each type has distinct characteristics, making them work well on different occasions.
Pole Tent
As its name implies, pole tents are supported by multiple center and side poles. Although it might seem unstable at first glance, it's sturdy enough to remain upright even on less-than-flat grounds.
This is because the poles are tightly fixed to the side wall bases attached to the ground by different fasteners during installation.
For soft terrains like sand and grass, steel stakes are used to fix these side wall bases. While on concrete ground, expansion bolts are used as fasteners. On the other hand, in the concrete piers, screws, iron wires, and steel bars are combined to fasten the bases.
For all other special ground surfaces that cannot be damaged, load-bearing plates and frames are required. The bases are then fixed with bolts. These effective installation methods make tent poles tightly connected to various grounds and stand still even in harsh weather.
The tent's framework is made from aluminum alloy, making it not only highly durable but also lightweight. Furthermore, pole tents are pretty easy to set up at the event venue, thereby reducing labor costs.
Covered with PVC fabric, it is able to withstand rain, snow, fire, and UV rays. This significantly ensures the safety of people under it and minimizes property losses.
As for its applications, pole tents are commonly used for trade shows, weddings, and parties. Compared to other types, one of the most remarkable advantages of pole tents is their compactness and simple structure.
This makes them an ideal choice, especially for those who need to frequently move or set up the tent in different locations.
Keder Tent
Keder tent is renowned for its Kedar track system, which is designed to simplify the installation process. Thanks to this system, it can be easily set up by two skilled individuals in just an hour.
Meanwhile, this design evenly distributes the top tension of the tent across the frame, enhancing the tent's overall durability and stability.
Made of aluminum alloy, the Kedar tent is also very sturdy to hold still in any event venue while maintaining a lightweight for people to carry or transport it. The fabric is made of 430 g white blackout double PVC, enabling it to endure various weather conditions, such as rain, snow, and UV rays.
The most remarkable aspect of this tent is its high level of flexibility in assembly and disassembly for it is designed with modular components and the unique Kedar track system.
You can attach sidewalls to it or expand it by simply connecting it to other tents. This advantage makes it suitable for numerous activities, regardless of the season or occasion.
Frame Tent
No matter whether you're seeking a tent for a picnic, camping, or an outdoor event, a frame tent can be an ideal choice. It can be easily set up and remains stable on grass, asphalt, and concrete surfaces.
Frame tents and pole tents are somewhat similar in appearance, but the key difference is that the former is supported solely by side poles, while the latter is supported by both side poles and center poles inside.
As one of the most popular custom event tents on the market, frame tents are comprised of aluminum alloy and PVC fabric. This construction makes them not only robust but also capable of withstanding harsh weather conditions and corrosion.
All in all, with its easy setup nature, versatile terrain adaptability, and durable build, the frame tent is a top-tier option for a wide range of events and outdoor activities.
4. Materials of Custom Event Tents
Custom event tents mainly consist of two parts: the framework structure and the fabric. Usually, these two parts can be made of different materials, yet each has its own advantages and disadvantages.
Materials for the Framework
Materials used for the framework usually include aluminum alloy, steel, and wood. Aluminum alloy is chosen by many tent manufacturers because it can provide strong support for the whole structure and is resistant to corrosion. However, it is normally more expensive than steel and wood.
In contrast, steel is more sturdy and able to bear heavy loads. The excellent stability of this material makes custom event tents more durable even in extreme weather conditions.
However, it is relatively heavy, making it much more difficult to be transported and set up. Besides, it is easy to get rusted if not properly treated, which further weakens the whole structure in the long run.
As for wood, it has the advantage of a natural and aesthetic look. It gives a rustic charm to the tent, making it suitable for some themed events or outdoor settings aiming for a close connection with nature.
However, it is not very environmentally friendly and requires more maintenance costs.
It is not able to withstand harsh weather either. Meanwhile, it is heavier than aluminum alloy, which means it would cost more time and labor during transportation and installation.
Materials for the Fabric
Nowadays, custom event tents are typically covered with canvas, nylon, or PVC. Suppliers of the branded canopy tent often select one of these as the cover material for diverse reasons.
For instance, canvas is highly durable and offers good breathability. However, it has poor waterproof performance and it is pretty heavy, making it difficult to install.
Nylon is also a common tent fabric. It is popular with the public due to its lightweight, waterproofness, and tear-resistant properties. Nevertheless, it has extremely poor breathability and is not very durable. Moreover, it usually disappoints users as it is prone to generating static electricity.
As the most widely used fabric for custom event tents, the PVC material is chosen by most tent suppliers because it can withstand rain, snow, fire, UV rays, etc.
This greatly guarantees the safety of people and items under the tent. However, its breathability is not that good, and it is not very environmentally friendly.
Although there are so many materials available in the market to create a complete tent, you still need to be rational when making your choice. Stick to your own needs and requirements to choose the perfect one for your event.
5. Durability of the Tent
Durability is also a crucial factor when choosing among different customized tents for events. Undoubtedly, a durable tent can serve effectively over the long term and won't bring about high maintenance costs.
Generally, the materials of a tent can indicate whether it has a long lifespan. For example, tents made from aluminum alloy that are corrosion-resistant and able to withstand terrible weather can definitely be used for a very long time.
6. Additional Features and Accessories of the Tent
Choosing among custom event tents isn't just about focusing on the tent itself. You have to think more deeply. That is, consider whether the tent is user-friendly and able to facilitate the addition of extra devices or other accessories.
This is quite important because when using the event tent, depending on conditions and occasions, you might need to install air conditioners, ventilation fans, heaters, etc.
Thus, you should take these needs into account when picking a tent for your event. Another thing to note is the design of clamps or features that facilitate the installation of decorations.
This is because you're very likely to decorate the venue according to the event theme, such as adding lights, flower baskets, candles, tables, chairs, etc.
7. Printing
While hosting events, it is a very common practice to improve brand awareness by printing logos, icons, slogans, and patterns onto the tent.
If you have similar plans, try to choose canvases that allow you to print relevant information with high resolution on them. At the same time, ensure that the fabric used for the tent won't cause your prints to fade away or get blurred easily during use.
8. Weather Conditions
Selecting the event tent according to the weather conditions can help you save a great deal of costs. If the tent is only used occasionally and the weather during its use is consistently mild, choosing one with relatively good waterproof performance will be enough.
However, if you want your tent to be able to withstand strong winds, snow, rain, UV rays, and fire, then you need to choose a tent with high-quality fabric, or specifically request this when customizing.
9. Budget
Budget is a very essential factor in deciding whether you can get the tent you desire. You should make a reasonable budget plan according to your needs.
Generally speaking, you need to stick to your budget during the whole process of choosing an event tent.
Otherwise, you may take a rather long time to make a decision and end up wasting more time and money.
10. Reputation and Service of the Tent Manufacturer
The last factor you should pay attention to is the reputation of the tent manufacturer. This can be gauged from their official website and customer reviews. Try to choose a brand that has been in the industry for a long time and can provide considerate services.
Among multiple suppliers, Sheltent stands out due to its warm services and high-quality tents. As an expert dedicated to researching and developing outdoor tents for various scenarios over the past more than ten years, Sheltent has won the trust of customers in over 50 countries both at home and abroad.
It is particularly good at manufacturing event tents constructed with aluminum alloy and PVC fabric.
Most importantly, choosing Sheltent means choosing a passionate and patient helper. It offers industry-leading custom services and technical support. You can customize event tents in terms of size, fabric, application, site and weather conditions, environment, etc.
Summary
By taking the ten key factors into consideration, it would be a pretty easy process when you are choosing among custom event tents. Just bear in mind your needs and opt for a trustworthy supplier.
Anytime, any place, Sheltent is ready to offer professional custom solutions and excellent tents for you. Contact us when you need help!
