8 Tips on How to Choose a Commercial Party Tent

Nowadays, there are multiple commercial party tents available on the market. For example, you can choose from those popular types, such as frame tents, clear top tents, and A-frame tents.

However, picking up the right one that perfectly fits your needs would be a little bit challenging, as it requires you to consider a lot of important factors and make a comparison between various options. 

No worries, here in this blog, we are going to lead you to learn more details about the commercial party tent. You will have a deep understanding of what commercial party tent features you should look for and the different types of tents. More importantly, you'll be guided to find the right tent for commercial uses in just 8 simple steps. So read it now to make a quick choice!

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What Is the Commercial Grade Party Tent? 

Commercial party tent is widely seen in business scenarios, such as trade shows, exhibitions, meetings, and corporate gatherings. It is especially designed for frequent outdoor use and works as a durable shelter for the guests and items under it. The high quality and durability make it a long-term choice for commercial party organizers.

Different from the tents used to hold small parties or casual gatherings, a commercial party tent is often made of top-tier materials. This allows them to withstand harsh weather and better adapt to different ground situations. Even faced with strong wind, snow, or pouring rain, a qualified commercial event tent should be able to bear heavy loads and stand still on the ground.

Moreover, commercial grade tents can be customized. You can personalize a unique one in terms of its color, size, style, accessories, and additional facilities. Some suppliers would also provide a more specific customization service according to the ground situations and the frequency of tent use. 

8 Tips to Help You Choose the Perfect Commercial Party Tent

When seeking an ideal commercial party tent, you might need to think twice before purchasing. You may find the 8 tips below useful in helping you make the final decision:

Consider Versatility

One important feature of a reliable commercial party tent is its adaptability. It should meet the needs of holding various types of outdoor activities. If necessary, this tent may easily switch from a commercial wedding tent to an outdoor tent that hosts any other events like a business gathering, camping, etc.

In addition, its versatility also means it is not restricted to one ground surface. Instead, it could be set up on different grounds with little effort, including asphalt, grass, or concrete. 

Set Up Your Budget

When choosing a commercial party tent, planning the budget carefully is also key. Of course, the higher investments yield better quality. But it is suggested that you set up a realistic budget plan - don't overspend or save too much on it. The key is finding the sweet spot between cost and needs. Generally, the overall expenditure of a commercial party tent will depend on:

• Guest capacity
  
• Tent type/size
  
• Essential accessories (furniture, flooring, doors, sidewalls, etc.)
  
• Additional features (cooling/heating system, lighting, ventilation, etc)
  

When you are considering these factors, you can take out a piece of paper and list those must-have functions first. Then it's highly recommended that you reach out to suppliers for quotes, and make some tradeoffs accordingly, so as to make a rather reasonable budget plan eventually.

Estimate the Guest Count

Then you have to calculate the number of your guests. This figure is very important as it will help ensure the specific size of the commercial party tent. Choosing the right size means that you can offer a comfortable space for everyone and create a nice experience of attending the outdoor event.

Normally, it is better to allocate 8 or 9 square feet for each person if they are standing, so that it won't be too crowded for guests to interact or communicate with each other. If it is a seated business event, then you have to leave approximately 10-12 square feet for every guest. 

Say, if you are going to invite 100 guests, the commercial tent should provide a room of 800 to 1,200 square feet. Thus, the perfect tent sizes for 100 guests would be 20x40 ft, 20x50 ft, 20x60 ft, and 30x40 ft. You can choose the final size by considering other factors like the party type and the layout of the tent.

In addition, you have to leave enough space in the aisles and other functional areas to make sure guests can move freely. At the same time, reserve areas for essential equipment such as sound systems, lighting, dance floors, bars, etc. So it's wise to select a tent slightly larger than your initial size estimate.

Value High Quality

And don't forget to pay attention to the quality when you buy commercial tents. It should be frequently used in different ground situations. If it is not a high-quality one, it may be easily damaged during its use, thus having a short service life. Then you will need to spend a lot of time and money on finding the next one.

To provide excellent tents for customers, most suppliers would select heavy-duty materials to produce them. For instance, the framework would be crafted from an aluminum alloy frame. And the material used for the cover is usually PVC. Such a tent fabric greatly enhances the quality and performance of a commercial party tent.

Access Weather Resistance

The next factor you should consider is the local climate. Sometimes the commercial large event tent needs to be set up in places where the climate is extremely unstable, like the coastal regions or tropical areas. You may have to confront heavy snow, rain, and strong UV rays. Therefore, it is essential to choose a tent that is both waterproof and weatherproof. 

Speaking of the capability of resisting harsh weather or extreme temperatures, tents from Sheltent are definitely worth a try. The sturdy frame of its tent allows it to withstand up to 120km/h wind load.

Meanwhile, the double-layer PVC fabric is 100% waterproof, so it could keep guests safe from sudden rain or snow. And thanks to the thick, high-quality cover, there's no risk of leaks inside the tent even faced with heavy rain.

Check Climate Control

Business events can occur year-round during winter or summer seasons, so maintaining proper temperature control inside the tent has become essential to ensure guest comfort. The most effective solution to achieve this is to install appropriate heating or cooling systems.

At Sheltent, almost all of the tents can be customized for better climate control effects. You can choose to equip a HAVC system for optimal temperature regulation. Apart from this, we provide ventilation solutions to improve air circulation in the inner space. Other important accessories like insulated doors, and sidewalls  are also available to help adjust and maintain interior temperatures.

Factor the Venue Surface 

Different ground surfaces may require different anchoring solutions. Generally, for hard ground like concrete, the load-bearing base plates or embedded bolts are often used to ensure stability. When dealing with softer ground conditions such as soil, grass, or sand, you might need to use tent stakes.

In situations where stakes cannot be used, like snowy ground, the deadman anchoring method can be an effective alternative. This technique involves burying or weighting ropes with heavy objects like rocks, logs, or snow blocks to secure tents.

Quality manufacturers understand these varying requirements and often provide customized anchoring solutions tailored to local ground conditions. This makes it crucial to select an experienced tent supplier from the very beginning. It can offer commercial event tents suitable for all terrain types and the most effective anchoring system for your specific needs.

Choose an Easy-to-setup Commerical Party Tent

Most commercial parties are typically temporary events. Before the party, you should quickly install the tent on the venue, and after the activity is finished, you have to take down the tent and keep it carefully for future use. Therefore, it is better to buy commercial tents that are easy to set up and disassemble. Then, a prefabricated aluminum alloy tent would be an ideal choice.

Every part of such a tent is premade in the factory, so it is very simple to assemble at the event venue without welding. And due to the lightweight of the aluminum alloy frame, the commercial party tent is also easy to carry and transport between different venues. 

Popular Types of Commercial Party Tents

Three kinds of commercial party tent types have gained great popularity these days. Each of them has its defining features, and here are more details about them:

Frame Tent

The frame tent is designed for versatility and flexibility. The modular design has enabled it to adapt to different events and wedding needs. It can be extended and expanded easily to fit various commercial needs.

The structure of a frame tent is also pretty simple - a PVC cover, a simple frame, several supporting poles, ropes, and necessary connectors. This means that you can set up one on the ground and put it into use quickly (usually costs you one to three hours).

It also allows you to customize its size from 10x10ft to 40x80ft. Additionally, the anchoring system won't cause too much damage to the ground, making it suitable for different surfaces. For example, on grass, steel stakes and ratchets are used to secure the tent. While on the concrete ground, the expansion bolts are more essential to fasten the tent.

Clear Top Tent

One prominent feature of the clear top tent is its transparent beauty, which often creates an elegant and romantic vibe. It is an ideal choice for hosting an outdoor clear tent wedding. This structure is crafted from 460g clear PVC fabric and aluminum alloy, so it is 100% resistant to water, UV rays, and rain.

With stakes, ratchets, and the tent ballasting system, the clear top tent can be easily anchored on different grounds. 

A-frame Tent

The A-shaped design of this commercial party tent makes it not only look more appealing but also ensures its superior structural stability. It can perfectly distribute weight and withstand external pressures, so this tent usually has a strong weather resistance to wind for 120 km/h and snow for 0.5 kn/m².

What's more, the pole-free interior means that it is 100% utilizable. The spacious room allows you to plan the layout of the tent without any restrictions. That's why the A-frame tent is a good choice for any kind of commercial event, such as weddings, trade shows, camping, outdoor dining, etc. 

Conclusion

Choosing the right commercial party tent can be a simple task by following the tips mentioned above. And a professional supplier like Sheltent is a key solution to ensure the success of any outdoor commercial event.

We provide nearly all kinds of popular tents that are suitable for commercial use. You can contact us any time if you want to find a heavy duty commercial tent or suggestions for making your commercial event more rewarding!